Manage Vendor Tax Details

W-9 collection and status

Every vendor in SKOOR has a W-9 status: Collected, Requested, Expired, or Missing. When you request details from a vendor, the W-9 is one of the default forms included. Once submitted, SKOOR parses the W-9 and populates the vendor record with legal name, TIN, tax classification, and address. W-9s expire annually and SKOOR sends renewal requests automatically.

Tax classification tracking

SKOOR tracks the IRS tax classification for each vendor as reported on their W-9: Individual/Sole Proprietor, C Corporation, S Corporation, Partnership, Trust/Estate, LLC (with tax election), or Exempt Payee. Classification determines 1099 eligibility. Corporations are generally exempt from 1099 reporting. SKOOR applies these rules automatically when determining which vendors need 1099s.

Backup withholding

If a vendor fails TIN verification or does not provide a W-9, IRS rules may require backup withholding at 24% on payments. SKOOR flags vendors subject to backup withholding and tracks the withholding amount. This information flows into your 1099 filing automatically.

Tax readiness dashboard

The tax readiness view shows a summary of your vendor directory: how many vendors have current W-9s, how many are 1099-eligible, how many have verified TINs, and how many need attention. Use this view in Q4 to prepare for year-end filing. Complete tax data across your vendor directory is a strong compliance signal for your Business Health Score.