Payments
Reimbursements
Employees submit out-of-pocket expenses. Managers approve. SKOOR reimburses. Full audit trail from submission to payment.
How reimbursement works
When an employee pays for a business expense with their personal card or cash, they submit a reimbursement request through the SKOOR dashboard or mobile app. They upload the receipt, enter the amount, select a category, and add a memo. The request enters the same approval workflow as card transactions: it is AI-categorized, policy-checked, and routed to the appropriate approver.
Submission process
- Employee opens the Expenses tab and selects "Submit reimbursement."
- Uploads a receipt photo or PDF.
- Confirms the AI-extracted amount, vendor, and date (or edits manually).
- Selects a category and project code if required by policy.
- Submits for approval.
Approval and payment
Once approved, the reimbursement is queued for payment. SKOOR processes reimbursements via ACH to the employee bank account on file. Standard processing is 2-3 business days. SKOOR Plus accounts can enable same-day reimbursement for approved requests submitted before noon. Every reimbursement is logged with the original receipt, approval chain, and payment confirmation for audit purposes.
Reducing reimbursements over time
The best reimbursement is the one you never need to process. SKOOR helps reduce out-of-pocket spending by making it easy to issue virtual cards for planned purchases. The SKOOR AI agent tracks reimbursement frequency and recommends issuing dedicated cards for employees or vendors with recurring out-of-pocket patterns.