Bill Stages

Drafts

New bills start as drafts. When an invoice is captured via upload, email, or CSV import, SKOOR creates a draft with the extracted data. Drafts are editable: you can correct vendor details, adjust line items, assign GL codes, and attach supporting documents. A bill stays in Draft until you submit it for approval or, if no approval is required, move it directly to For Payment.

For Approval

Bills that require approval enter this stage and are routed to the appropriate approver based on your configured rules. Approvers see the invoice, extracted data, vendor history, and any duplicate warnings. They can approve, reject with a note, or request changes. Multi-level approvals chain sequentially: the bill advances to the next approver only after the previous one signs off.

For Payment

Approved bills land in For Payment, ready to be paid. You can pay individually or select multiple bills for batch payment. SKOOR uses the default payment method for each vendor unless you override it. Scheduled payments execute automatically on the due date. You can also set a payment date in the future to manage cash flow. Once payment initiates, the bill moves to History.

History: Paid and Archived

Paid bills are stored with a complete audit trail: who approved, when payment was sent, which method was used, and the transaction reference. Archived bills are ones you have manually removed from active view without paying, such as voided invoices or vendor credits applied elsewhere. Both Paid and Archived bills are searchable and exportable for accounting and tax preparation.

Stage transitions and your BHS

SKOOR tracks how quickly bills move through stages. Bills that linger in For Approval or For Payment past their due date generate late-payment signals that affect your Business Health Score. The AI agent surfaces at-risk bills daily so you can take action before a payment is late.