Vendor Approvals

How approvals work

When a new vendor is added to SKOOR, either manually or through the vendor self-service portal, the vendor enters a pending state. No payments can be issued to a pending vendor. An approver (Manager or Admin role) must review the vendor record and approve before the first payment.

Approval chains

For businesses that need multiple sign-offs, SKOOR supports multi-step approval chains. You can require one approver, two approvers in sequence, or parallel approval from different departments. Configure chains under Settings, then Vendor Approvals. Each step in the chain can have a different approver or approver group.

Auto-approve rules

Not every vendor needs manual review. Set up auto-approve rules based on conditions: vendors imported from QuickBooks, vendors below a spending threshold, vendors in specific categories, or vendors with a verified TIN. Auto-approved vendors are marked as such in the audit log for compliance visibility.

Compliance gating

SKOOR runs OFAC screening on every vendor during the approval process. If a vendor matches a sanctions list entry, approval is blocked until the match is manually reviewed and cleared. This happens automatically and does not require additional configuration. The result feeds directly into your Business Health Score compliance signals.

Notifications

Approvers receive email and in-app notifications when a vendor is waiting for review. The SKOOR AI agent sends daily digests summarizing pending approvals, flagged vendors, and approval chain bottlenecks.