Vendor Management

Overview

SKOOR Vendor Management centralizes everything you need to know about every vendor your business pays. Create vendor profiles with DBA names, contacts, categories, and tags. Collect and track tax documents. Set default payment methods and terms. Monitor spend across cards, bill pay, and reimbursements. Screen vendors against OFAC/SDN sanctions lists automatically.

Available on all plans. Admin, Owner, and Accounting roles can manage vendors. Team members can view vendor details for assigned transactions.

Vendor Profiles

Each vendor gets a comprehensive profile with:

• Legal name and DBA (doing business as) names
• Primary and secondary contacts with email and phone
• Business address and remittance address
• Category and custom tags for filtering and reporting
• Internal notes visible only to your team

W-9/W-8 Document Collection

Request and track tax documents directly in SKOOR. Send a W-9 or W-8 request to any vendor via email. The vendor uploads the signed document through a secure link. SKOOR stores the document, records the date received, and flags vendors with missing or expired forms before 1099 filing season.

TIN/EIN Verification

Verify vendor Tax Identification Numbers (TIN) or Employer Identification Numbers (EIN) against IRS records. TIN verification helps prevent 1099 filing rejections and ensures you have accurate tax information before year-end. SKOOR flags mismatches between the vendor name on file and the name associated with their TIN.

Payment Defaults and Terms

Set default payment preferences for each vendor:

• Payment method:ACH, wire, check, or card — saved per vendor so bills auto-populate
• Net payment terms:Net 7, 15, 30, 60, or 90 days — SKOOR calculates due dates automatically
• Bank details: Store ACH routing and account numbers securely for recurring payments

Spend Tracking Per Vendor

Every vendor profile shows a complete spend summary:

• Total spend (all time, this year, this month)
• Number of bills processed
• Card transaction count and total
• Average payment amount and frequency
• Payment history with dates and methods

Use vendor spend data to negotiate better terms, identify consolidation opportunities, and forecast upcoming payments.

Compliance Screening

SKOOR screens vendors against OFAC Specially Designated Nationals (SDN) and other sanctions lists via SAMUEL, SKOOR's compliance engine. Screening runs automatically when a vendor is created and periodically thereafter. Flagged vendors are held for review before any payment is processed.

Bulk Import and Duplicate Merging

Import your existing vendor list from CSV. SKOOR detects potential duplicate vendors by matching on name, TIN, and address. Merge duplicates with one click — all transaction history, documents, and notes consolidate into a single profile.

Contract Management

Attach contracts to vendor profiles. Track start dates, end dates, renewal dates, and contract values. SKOOR sends auto-renewal reminders 30, 60, or 90 days before expiration so you never auto-renew a contract you intended to renegotiate or cancel.

Key Capabilities

• Full vendor profiles with DBA names, contacts, categories, and tags
• W-9/W-8 document collection and tracking via secure upload links
• TIN/EIN verification against IRS records
• Default payment method and net terms per vendor (net 7/15/30/60/90)
• Spend tracking per vendor: total spend, bill count, card transactions
• Vendor approval workflows for new vendor onboarding
• OFAC/SDN compliance screening via SAMUEL
• Bulk import from CSV with duplicate detection
• Merge duplicate vendors with consolidated history
• Contract management with auto-renewal reminders